Legal

Privacy Policy

Effective Date: October 6, 2026 · Last Updated: October 6, 2026

Vantaire Records (“Vantaire,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, disclose, retain, and protect information when you visit our website, communicate with us, submit music or other materials, sign up for communications, interact with our digital content, or otherwise use services that link to this Privacy Policy (collectively, the “Services”).

By using the Services, you acknowledge the practices described in this Privacy Policy.

1. Scope of This Policy

This Privacy Policy applies to personal information collected through our website, contact and inquiry forms, music and project submission forms, mailing lists, website analytics, direct communications, and other Vantaire digital services that link to this policy.

This Privacy Policy does not govern third-party websites, streaming platforms, social-media services, payment providers, or other services that maintain their own privacy policies.

2. Information We Collect

Information You Provide to Us

We may collect information that you voluntarily provide, including your name, email address, telephone number, artist or project name, company or organization, website or social-media information, streaming links, messages or inquiries, music-submission information, business inquiries, mailing-list preferences, and any other information you choose to provide.

Music and Creative Submissions

When you submit music or other creative materials to Vantaire, we may collect your name, contact information, artist or project name, streaming or listening links, website and social-media links, project descriptions, information about collaborators, accompanying messages, and other information voluntarily included with the submission.

Vantaire may use this information to review the submission, communicate with you, evaluate potential business relationships, maintain records of submissions, and administer our artist-development and repertoire activities. Submission of personal information does not guarantee that Vantaire will review, respond to, sign, distribute, publish, or otherwise act upon a submission.

Information Collected Automatically

When you use our website, certain information may be collected automatically, including your IP address, browser type, device type, operating system, approximate geographic location, referring website, pages viewed, links clicked, date and time of access, time spent on pages, interaction and navigation information, device identifiers, and cookie identifiers.

We use this information to operate the website, understand how visitors use it, detect technical problems, improve performance, maintain security, and analyze audience engagement.

3. Cookies and Similar Technologies

Our website may use cookies, pixels, local storage, analytics technologies, and similar tools for purposes including basic website functionality, understanding visitor behavior, remembering preferences, and analyzing performance.

Where required by applicable law, we will obtain consent before placing non-essential cookies. You may manage cookies through your browser settings or a cookie-preference interface if available on our website.

4. How We Use Information

We may use personal information to operate and maintain the website, respond to inquiries, review submissions, communicate with artists and business partners, evaluate potential relationships, administer music-related activities, provide requested information, manage mailing lists, promote releases, improve our Services, understand website traffic, protect system security, detect fraud or abuse, maintain business records, comply with legal requirements, and carry out other disclosed purposes.

We may also use aggregated or de-identified information for legitimate business purposes.

5. Legal Bases for Processing

Where applicable data-protection laws require a legal basis for processing, we may process personal information based on consent, contractual necessity, legitimate interests, or legal obligations.

6. How We Disclose Information

We may disclose personal information to service providers who assist us with hosting, storage, development, analytics, email, communications, and other services; professional advisors; music industry and business partners; and for legal and safety reasons when we reasonably believe disclosure is necessary.

In the event of a merger, acquisition, or similar transaction, information may be disclosed or transferred as part of that transaction.

7. Sale, Sharing, and Targeted Advertising

Vantaire does not sell personal information for monetary consideration. Depending on technologies used on our website, certain analytics or advertising integrations could potentially be considered “sales” or “sharing” under some U.S. state privacy laws. Where applicable, we provide legally required opt-out mechanisms.

8. Marketing Communications

If you subscribe to Vantaire communications, we may send you information regarding new releases, artists, news, events, projects, and label announcements. You may unsubscribe from promotional email communications at any time by using the unsubscribe mechanism provided.

Even after you unsubscribe from marketing, we may continue sending non-promotional communications when necessary for an existing business relationship or legal purpose.

9. Data Retention

We retain personal information for only as long as reasonably necessary for the purposes described in this Privacy Policy, including to respond to inquiries, evaluate submissions, maintain appropriate business records, maintain ongoing relationships, fulfill contractual obligations, resolve disputes, and comply with applicable laws.

Retention periods may vary depending on the type of information and purpose for which it was collected.

10. Information Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, alteration, disclosure, loss, or destruction. However, no internet transmission or storage system can guarantee absolute security.

You should exercise appropriate care when transmitting information online.

11. Your Privacy Rights

Depending on where you reside and subject to applicable law, you may have rights concerning your personal information, including the right to confirm whether we process your information, request access, obtain copies, correct inaccurate information, request deletion, request restriction of processing, object to processing, obtain portable copies, opt out of targeted advertising, opt out of sales or sharing, and withdraw consent.

We will not unlawfully discriminate against you for exercising applicable privacy rights.

12. Children’s Privacy

The Vantaire Records website is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If we learn that we have collected such information without authorization, we will take reasonable steps to delete it.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our Services, new technologies, or legal developments. When we make changes, we will update the “Last Updated” date at the top of this Privacy Policy.

We encourage you to review this Privacy Policy periodically.

14. Contact Us

Questions regarding this Privacy Policy or Vantaire’s privacy practices may be directed using our contact form.

To submit a privacy-rights request, please use the subject line: Privacy Rights Request